Creative Time Management Tips
Keep your desk well organized: Get
rid of old files. Put all of your important work gadgets and accessories back
in place after use. Even if you know where everything is, your boss won't.
Messy desks also make you look disorganized.
Work
smart: For example, if you are in a revenue generating
position such as sales, plan to do your record keeping and reporting activities
during non-revenue generating times or when you typically won't be able to get
in contact with clients or potential clients.
Don't call unnecessary meetings: If
you have to call a meeting, schedule it so that it will occur during a time
that will have the least impact on the productivity of your employees. Have an
agenda for your meeting and try to keep the meeting from straying from its
intended purpose.
Do
least appealing tasks first: If you have a choice of
prioritized tasks, do the one that you dread the most first or during the times
of day where you feel you are most productive. This will get that task done and
out of the way, which will help in a couple of ways. First, you won't have the
terror of the task interfering with your thought processes, taking some of the
pressure off of you. In addition, doing more pleasurable tasks will then seem like
a reward.
Stay
focused: Try to do one task at a time, given the fact that
you will probably still be interrupted by other employees and the phone. If
necessary, close your door and have your phone go to voicemail if you
really need to complete an important task that requires a great deal of
concentration.
Utilize
planners: Depend on your day time, planner or calendar,
whether it is on your desk or in your computer, to keep you organized. Leaving
notes and reminders to yourself wastes time and makes you look disorganized.
Organize
your documents: Look at the amount of time that you
spend reading journals, books or articles about your job. We live in an era
where we can almost literally be buried in information. Keep a folder for your
new information and when the folder is full, start throwing the oldest
materials away. In addition, consider what time of the day you are reading
these materials. If you are reading during a time that is best spent elsewhere,
you are doing yourself a disservice, particularly if you are reading in an
effort to procrastinate.
Schedule
breaks for yourself: You are not a robot. A short break can
be a wonderful reward for a task well done. It can also help you clear your
mind for the next project at hand. Many employees simply don't understand tips
on time management on the job. Even the most efficient employees waste time
during their work days. An effective time management strategy can help a worker
stay on task and be the most effective with his or her work.
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